From 24 systems they didn’t trust to one they do
How Concentric Healthcare Staffing gave its recruiters their time and their confidence back by moving 24 VMS connections onto Jobifi.
Company
Concentric Healthcare Staffing
ATS
Bullhorn
Go-Live
~3 months, zero disruption
Adoption
100% of recruiters
40+ hrs
Saved per month, per recruitment team. No more manual job searching.
24 → 1
VMS connections consolidated into one trusted flow through Bullhorn
1 fewer
Headcount Concentric no longer needed to hire to manage job data
100%
Recruiter adoption. Every single one, from day one.
Figures as reported by Concentric Healthcare Staffing leadership; not independently audited.
A small team was drowning in job data they couldn't trust. Here's how that changed.
A mess of data, and no bandwidth to fix it
Concentric Healthcare Staffing runs lean. With 24 VMS connections feeding into Bullhorn, the team spent its days on maintenance no one had time for. Unless someone went into the backend to manually "link" jobs to the right variables, positions wouldn't pull through, and recruiters had no visibility into roles they should have been filling.
When jobs did arrive, they often couldn't be trusted. The data was inconsistent, positions showed open that were actually closed, and the reverse happened too. Go a couple of weeks without auditing the backend and hundreds of unmapped jobs would pile up, waiting to be fixed by hand.
It was a complete mess of data… jobs that were showing open that were actually closed. It just didn't seem to be made for high volume.
Cole Coleman • Senior Director, Travel Staffing • Concentric Healthcare Staffing
The real cost wasn't the cleanup. It was trust. Recruiters stopped believing Bullhorn had accurate jobs, so they went back to working inside the 24 individual VMS platforms, hunting for positions one system at a time. In a market where speed wins, that was the slowest way to work.
There was a complete lack of trust in our job data… We are a small company. We don't have the bandwidth to manage that nor hire someone for it.
Cole Coleman • Concentric Healthcare Staffing
The moment it became a no-brainer
Things changed when Cole saw how clean Jobifi's data looked flowing into other VMS platforms. He also found the Jobifi alert tool, which put accurate jobs directly in front of recruiters and sped up submittals. Add a partner team that understood healthcare staffing, and the decision was easy.
Life Before Jobifi
- Manually linking jobs in the backend just to make them appear
- Recruiters distrust the ATS, live inside 24 separate VMS systems
- Open/closed status frequently wrong
- Hundreds of unmapped jobs pile up every few weeks
- Seriously considering a dedicated hire just to manage job data
Life After Jobifi
- All jobs flow in automatically, mapping handled fast by Jobifi
- Recruiters trust Bullhorn again; no one lives in the VMS
- Clean, consistent, accurate job data
- Nothing piles up; issues get flagged for them
- That extra hire? No longer needed
Cole's concerns going in were the ones every staffing leader has. Would the product actually do what was promised? And how much disruption would standing it up cause his team? Fair questions, and the integration answered both.
A daunting project that nobody noticed
Migrating and cleaning job data across two dozen VMS connections is, in Cole's words, a daunting task. It's the kind that usually comes with downtime and headaches. Instead, the Jobifi team did the heavy lifting, stayed transparent about every potential hiccup, and had a working solution ready for each obstacle as it came up.
One-person project, full support
Cole led the effort solo on Concentric's side, without it pulling him off his day job, backed by Jobifi's team at every step.
~3 months to go-live
A project of this scale, completed cleanly and on a timeline Cole called "amazing."
Above and beyond
Jobifi even helped restructure data inside the ATS, work that wasn't part of the deal.
A silent cutover
Jobifi took over the VMS connections in the ATS, and the team didn't notice until they saw how much better the data looked.
Jobifi took over the VMS's in our ATS and nobody even noticed — until they saw the difference in the data. It was truly a seamless transition for the team.
Cole Coleman • Concentric Healthcare Staffing
Trust restored, and hours given back
After launch, the change was immediate. Recruiters trust their Bullhorn data again and no longer work out of the VMS systems, not a single one. Every job flows into the Jobifi tool no matter what, so even brand-new facilities don't stop the team from pitching roles to candidates while mapping happens behind the scenes.
It's the first piece of technology we have ever adopted where every single recruiter had positive things to say and adopted it off the bat.
Cole Coleman • Concentric Healthcare Staffing
The rest followed. Submittal counts and candidate engagement rose noticeably, with job info reaching candidates directly. The planned hire to manage job data was scrapped. And the alert tool alone is saving recruitment teams at least 40 hours a month that used to vanish into manual searching across 24 systems.
It's almost like we have our own VMS aggregation IT team on board that flag these things for us. It's exactly what we needed.
Cole Coleman • Concentric Healthcare Staffing
What he'd tell a firm on the fence
Concentric had tried three of the biggest VMS aggregation tools on the market. In Cole's assessment, none were built for the high volume of healthcare staffing. Jobifi delivered the thing the others couldn't: trust.
If you want accuracy. If you want speed. If you want TRUST around your jobs, you need to adopt Jobifi.
Cole Coleman • Senior Director, Travel Staffing • Concentric Healthcare Staffing
It's not every day a new tool earns that kind of welcome, where the whole team walks in talking about the value, and the peace, it brings them to do what they do best: recruit.